Job Category


UP TO £23K

Interested in this job?

Phone our Liverpool Branch

0151 255 0565

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Job Overview



My client, a successful and well established company based on the Wirral are recruiting for a Service Administrator to join their team.


Key duties will include:


  • Compiling weekly tracker Report
  • Calculating private mileage from weekly tracker reports (entering cost onto timesheet).
  • Monitor and record speeding of engineers each week.
  • Preparation of engineers/apprentice timesheets for payroll department (allocating hours from emails onto timesheets)
  • Checking hours that are submitted (overtime etc.) against trackers and work reports.
  • Allocates engineers working hours on job sheets for sales invoicing.
  • Emailing engineers for missing job sheets and update spreadsheet.
  • Creation of weekly missing job sheet report for distribution.
  • Chasing up engineers for weekend work via email/phone.
  • Sending out job numbers for engineers each morning.
  • Prepping of jobs
  • Raising of sales invoices
  • Raising of sales credit when needed.
  • Managing of engineer’s expenses for overnights, booking of engineer’s hotels.
  • Ensuring all other expenses are added to timesheets, and ensure john has receipts.
  • Checking credit card statements – VAT invoices for hotel payments or chasing invoices for other payments made.
  • Cross checking Premier inn and Travelodge monthly statements.
  • Chasing any outstanding refunds for hotels etc.
  • Completing holiday/absence forms for engineers as and when requested.
  • Processing purchase invoices to Clik.
  • Supports reception for overflow of calls.
  • Send spreadsheet for a request to invoice for (specific clients)
  • Spreadsheet for blanket PO breakdown costing (specific clients).
  • Send above spreadsheets to clients either monthly or as requested.
  • Updating log daily from engineer’s job sheets.
  • Producing and sending out log report to clients as and when required.
  • Payments for vans
  • Keep spreadsheet for payments up to date.


For further information about this opportunity please call Danielle at Forrest Recruitment for a confidential discussion – 0151 2550565. Alternatively, please forward your CV for immediate consideration, I look forward to hearing from you.

Please note that due to the high volume of applications we receive, only those successfully shortlisted for the role will be personally contacted.


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